Some employers are tempted to throw up their hands and say they can't keep up with the confusing assortment of OSHA rules and regulations that affect their workplace. But don't let that be your excuse. Instead, Colleran said, try putting together a simple but effective on-site job safety manual for each employee. Something as simple as a "dimestore notebook" approach is one giant step towards complying with federal safety regulations, and showing the inspection officer that you have done so.
"There are probably only about 40 rules that affect your work place directly that should be written down, and communicated to your employees," Colleran said. "These are the most common ones that are used every day and the ones that lead to the most accidents when they aren't followed." In some cases, if necessary, this simple but effective device can be considered a legal document, he said, and if an employee still is guilty of a safety violation it might influence whether an OSHA officer considers the employer to be at fault, or whether they instead consider it an isolated incident of employee misconduct.